The Pros and Cons of Digital Documents

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As a business owner, you likely spend a lot of time looking for ways to streamline your business activities, which could save you time in the future. One of the ways you can improve efficiency is by transferring all of your paperwork to digital documents. Many businesses are going paperless, and new services to help you accomplish it pop up all the time.


But is it right for your business?

Pros of Digital Forms

Cost Savings

You may not have thought about the costs associated with paper forms. Printing them uses paper which you will have to replace often. If your paperwork contains sensitive information, you’ll need to find a way to shred it as well. Even storing the paper is expensive in the form of filing cabinets, office space or storage space. Going paperless eliminates all of these costs.

Time Savings

Having everything on your computer or in the cloud will save you the time of searching for paper forms. You can have instant access to any document or form, and you can then send it to anyone via email or simply by granting them access to the file.

Digital Forms Save Space

Digital forms are easy to store, manage, and distribute. Paper forms, however, require space. Whether you can get by with a filing cabinet or need an extra room in your office or even a storage unit, you’re going to need somewhere to store all that paper. By going paperless, you eliminate these space needs and you could even downsize your office space.

Cons of Digital Forms

Customers May Want Something on Paper

Some customers like to hold their order or receipt in their hands. They may feel slightly insecure if they walk out of your store or office empty-handed. It may be worth having some things on paper to grant your customers some peace of mind.

Digital Security

With anything kept on a computer or online, there’s always the risk of a cyber attack. Hackers can gain access to your documents, bring down your website or obtain your client’s personal information. It’s important to make sure your computer, website and files in the cloud all have excellent security measures attached to them.

Financial and Legal Businesses May Face Compliance Issues

Not all industries are suited for switching completely to digital forms. Financial and legal documents usually need a wet signature (a signature in ink). A copy or scan of the document will not always suffice, so these types of documents still need to be printed and stored.


The choice of whether to transition to a paperless office is an important one. For most businesses, the pros outweigh the cons. Modisoft can help you decide whether it’s right for your business and let you know how to get started.



Rest assured that our exceptional customer support is at your service round the clock, 24 hours a day, 7 days a week. We take great pride in providing you with unwavering assistance, ensuring that any issues or concerns you may encounter are swiftly and effectively addressed. Feel free to reach out to our dedicated support team whenever the need arises, as we are always here to provide you with prompt and reliable solutions.

Modisoft takes pride in providing a comprehensive suite of tools designed to facilitate seamless operations for your restaurant. With our powerful software, you can take advantage of a range of features tailored to enhance your efficiency and customer experience.

One of the standout features of Modisoft is the ability to view live sales data. This real-time visibility empowers you to monitor sales performance as it happens, allowing you to make informed decisions and swiftly address any issues that may arise.

Moreover, our software enables you to create customizable menus for ordering. You have the flexibility to design menus that align with your restaurant’s unique offerings, making it easier for customers to browse and select their desired items. This customization feature ensures a user-friendly ordering experience that caters to your specific requirements.

Additionally, Modisoft supports digital menu boards for pricing. By leveraging this functionality, you can easily update and display pricing information on digital screens within your restaurant. This dynamic approach eliminates the need for manual price changes and enhances the overall aesthetics of your establishment.

We’re pleased to announce that the cost to run the POS system aligns with the subscription for your back-office software. This streamlined approach simplifies your financial management, allowing you to enjoy a unified pricing structure that covers both the hardware and software components.

Maximize the potential of Cartzie Campaigns, our exceptional tool, by harnessing its features to create customer loyalty and drive repeat visits to your store. With Cartzie Campaigns, you can implement robust loyalty programs that incentivize customers to return, fostering a strong and lasting relationship with your brand.

Furthermore, take advantage of the automated customer outreach capabilities of Cartzie Campaigns through text messaging. This powerful feature allows you to engage with your customer base proactively, sending personalized messages, promotions, and updates directly to their mobile devices. By automating this process, you save time and effort while maintaining consistent and effective communication with your valued customers.

Additionally, our software empowers you to offer online ordering, opening up new avenues for sales and customer convenience.

By leveraging Cartzie Campaigns’ loyalty programs, automated customer outreach via text messaging, and online ordering capabilities, you can enhance customer engagement, increase sales, and deliver exceptional customer experiences. Embrace the full potential of these tools to grow your business and establish a strong presence in the digital realm.